Privacy Notice

Primary Age Pupils in Schools, Early Years Settings, Alternative Provision 

and Pupil Referral Units in Surrey

We Ottershaw C of E Infant and Junior Schools are a data controller for the purposes of the Data Protection Act. We collect personal information from you and may receive information about you from your previous school and the Learning Records Service. We hold this personal data to:Privacy Notice - Data Protection Act 1998

  • Support your learning;

  • Monitor and report on your progress;

  • Provide appropriate pastoral care, and

  • Assess how well we are doing.

Information about you that we hold includes your contact details, national curriculum assessment results, attendance information[1]and personal characteristics such as your ethnic group, any special educational needs you may have and relevant medical information

We will not give information about you to anyone without your consent unless the law and our policies allow us to.

We are required by law to pass some information about you to our Local Authority (LA) and the Department for Education.

If you want to receive a copy of the information about you that we hold or share, please contact Mrs Jenny Croft, Administration Assistant.

If you need more information about how the LA and DfE store and use your information, then please go to the following websites:


If you cannot access these websites, please contact the LA or DfE as follows:

Corporate Information Governance Manager

Legal & Democratic Services

County Hall – Room 129

Penrhyn Road

Kingston upon Thames

Surrey KT1 2DN


Tel:                  03456 009 009


Public Communications Unit

Department for Education

Sanctuary Buildings

Great Smith Street




Tel:                  0370 000 2288


[1] Attendance information is NOT collected as part of the Censuses for the Department for Education for the following pupils / children - a) in Nursery schools; b) aged under 4 years in Maintained schools; c) in Alternative Provision; and d) in Early Years Settings.